Trinity Preschool is for children from the term after they turn three. The Preschool runs from 9:00am to 3:30pm Monday to Friday, every week during term time although the Preschool will be closed for training days (in line with the school). Breakfast and afterschool wraparound care is also available for Trinity Preschool children.

Please email trinitypreschool@welearn365.com to receive the relevant information on our Preschool. Once you have read this, if you would like to register your child, please visit magicbooking, our online booking system for Trinity Preschool.

Simply click the link ‘Don't have an account yet? Create one here’. As your first port of call, please use the Help? section on the top right hand-side of the magicbooking website. Your query is likely to be solved here and you can follow the process described in the relevant sections. It takes 5 to 10 minutes to create your account and add your children’s details. For your information, your details are not saved until you have completed all of the sections.

Once you have an account, Preschool bookings can then be made when bookings for the next academic year open. Bookings for September 2024 to July 2025 can be made from 9:30am on Thursday 6th June.

Further useful information can be found below including our FAQs. If you have any questions, we are continually updating this page however if your question cannot be answered here, please feel free to email us trinitypreschool@welearn365.com.

Session timings and costs

* In order to claim the early years entitlements funding, a Parental/Guardian Declaration Form for each child must be fully completed, signed and then retained by Trinity Preschool.

As requested by Warwickshire County Council, Parents/Carers parent should be directed to Help with childcare costs – Warwickshire County Council for full details of the funding entitlements and the Parental/Guardian Declaration Form terms and conditions of funding before signing the form.

Please visit Early education funding for two, three and four-year-olds – Education and Early Years providers (warwickshire.gov.uk) for:

• a copy of the Parental/Guardian Declaration Form
• and Guidance for Early Education and Childcare Funding Entitlements document which offers full details of how to complete the form

Bookings

Please visit magicbooking, our online booking system for Trinity Preschool. The system gives you immediate, online access to your account, children’s information, bookings and payments. To guarantee your bookings, we recommend you book as quickly as you can and in as much advance as you can. The system allows you to choose how and how often you pay including allocating funding you may be eligible for; you are also able to make changes and ad hoc bookings rather than waiting on us to action and confirm these for you; and finally you have the ability to create payment receipts if needed.

Ad hoc bookings

Where possible we will endeavour to support parents in exceptional or compassionate circumstances. Temporary or occasional ad-hoc bookings for daytime sessions and/or wraparound care will be accepted for those who have registered for Trinity Preschool as long as there are places available although we cannot accept any ad hoc bookings if parents or carers are in arrears on their account.

To book extra sessions, please visit magicbooking and choose from:

• PRESCHOOL Breakfast Wraparound AD HOC
• PRESCHOOL AD HOC (choosing morning, afternoon, morning + afternoon or full)
• PRESCHOOL Afterschool Wraparound AD HOC

As the preschool can run at maximum capacity, children MUST NOT be sent without a confirmed online booking.

Payments

We accept a range and combination of payments which are detailed below.

As a publicly funded school we have a no arrears policy so any payments MUST be made in advance. If a Parent / Carer builds up arrears and fails to clear them, the child’s non-funded elements may be withdrawn and they can be stopped from attending these sessions. Parents / Carers will still need to pay the outstanding balance in full.

As long as non-funded fees are paid a minimum of a month in advance, we are flexible to allow for fees to be paid monthly. Parents can choose a monthly instalment plan – see our FAQs below for more information.

15- or 30-hours free childcare for 3- and 4-year-olds

We have registered with Warwickshire County Council to deliver early education funded hours for 3- and 4-year olds.

The amount of free childcare you can get depends on:

• your child’s age and circumstances
• whether you’re working (employed, self-employed, or a director)
• your income (and your partner’s income, if you have one)
• your immigration status

For more information about your eligible options and what help you could get with childcare costs, please see the following websites:

• Childcare Choices website to see the options available to you to help pay for your childcare
• Childcare Calculator to find out how much you could get towards approved childcare
• Get childcare: step by step how to find childcare and get help paying for it
• Get free childcare if you're working: step by step advice on how to apply and get a code for free childcare if you’re working
• Help with childcare costs information from Warwickshire County Council including how to access your funded early education place

Do let us know which of these are particularly useful so we can highlight these to other Parents/Carers.

The following information may be relevant for Parents/Carers who are using more than their funded hours

Tax credits and Universal Credit

If you already get tax credits, you can use the calculator to find out how much you could claim for childcare. If you are not eligible to continue claiming tax credits, you may need to check separately if you are eligible to get help with childcare costs using Universal Credit.

If you’re on Universal Credit and in work, you can use its childcare element to pay for some of your childcare costs while you go to work. Eligible parents may be able to claim back some their childcare costs:

• up to a maximum of £951 for one child
• and £1,630 for two or more children
• for children up to the age of 16

If you’re on Tax Credits, you can claim the Child Tax Credit until the next 31^st August after your child turns 16.

Guidance on Universal Credit childcare can be found here: Universal Credit childcare costs.

You will easily be able to generate a statement for specific dates through any bookings made and paid for through magicbooking – please see our FAQs below for more information.

With Tax-Free Childcare, the government will pay £2 for every £8 paid into an account, which can be used against payment for ‘approved’ childcare provision (childminders, nurseries and nannies; before and afterschool clubs and holiday clubs)

Eligible parents are:

• UK working families, including the self-employed, earning under £100k and at least £139 per week (equal to 16 hours at the National Minimum or Living Wage)
• Who aren’t receiving Tax Credits, Universal Credit or childcare vouchers (TFC replaces childcare vouchers)
• With children aged 0-11 (or 0-16 if disabled)
• You can use Tax-Free Childcare at the same time as (where available):
  • 15 hours free childcare
  • 30 hours free childcare

Eligible parents can receive a top up of up to £2,000 per year per child

• until 1st September after your child turns 11
• or 16 for disabled children who you can claim up to £4,000

Find out more about eligibility on www.gov.uk/tax-free-childcare

Please view the step by step guide on how to use Tax-Free Childcare.

Apply at www.gov.uk/apply-for-tax-free-childcare

If you’re still able to use Childcare Vouchers (closed to new entrants), you can use these with Trinity Stars (CV37 9QN, Ofsted URN: 125681). Please make sure you add your name (not your child’s) as the reference. We are currently registered with the following Childcare Voucher companies:

Care-4

Computershare (0026959471)

Co-operative Flexible Benefits (85123090)

Edenred (P21349970)

Fideliti Childcare Vouchers (TRI108C)

KiddiVouchers

Sodexo / Pluxtree (919849)

If you are paying by childcare vouchers, when we have received these payments into our bank account, we will make the adjustment in your magicbooking account. Please note, there will be a slight delay for this – different childcare voucher companies make payments to us on different timescales. If your childcare vouchers do not cover the whole amount, you will need to pay any outstanding fees.

Preschool arrival and departure

Children will arrive and depart from the Preschool entrance, situated to the left of the main school entrance. At the beginning of a session, we ask that children line up to the front door where a teacher will meet them.

Children are to be collected the same way. Please be ready to collect your child at the end of their booked session. Doors will be opened promptly and your child will be handed over by the teacher. This should always be by a known, named adult. In exceptional circumstances when this is not possible, to avoid unnecessary delays because of identification checks, please contact us in advance to let us know.

Sessions finish promptly at their advertised finish times each day and children should be collected by the end of their booked session’s end time.  If you are delayed, for whatever reason, please phone to let us know as soon as possible.  Late pickups will be charged at £5 per quarter of an hour for the staff time who have to remain late.

Food

• If you have booked the full session, you can provide your child with a packed lunch or have the option of paying for lunches via ParentPay.
• Preschool breakfast and afterschool wraparound both include food.

Illness

If a child becomes ill whilst in our care, we will telephone the Parent/Carer in the first instance to inform them of this. If we are unable to get hold of them we will then call their nominated ‘emergency’ contact to collect them. Please make sure that your contact details are always up to date.

Behaviour

We are committed to maintaining high expectations of good behaviour.  This is an essential contribution to the enjoyment of the children while attending Trinity Preschool.  We follow the school’s policies and procedures in relation to behaviour.

Child Protection

We comply with local and national child protection procedures and ensure that all staff are trained in Safeguarding and have an enhanced DBS certificate.  The designated person for Safeguarding and Child Protection is the Trinity Preschool Early Years Foundation Leader. For further details please refer to the school’s Safeguarding Policy.

Policies and procedures

For more information, please see our Trinity Preschool and Trinity Stars Admissions and Fees Policy (available on request or at the point of booking with magicbooking).

Trinity Preschool operates under the same set of policies and procedures as the school, copies of which are available on the school website.

Registering your interest

Please email us trinitypreschool@welearn365.com to receive the relevant information on our Preschool. Once you have read this, if you would like to register your child, please visit magicbooking, our online booking system for Trinity Preschool.

Simply click the link ‘Don't have an account yet? Create one here’. As your first port of call, please use the Help? section on the top right hand-side of the magicbooking website. Your query is likely to be solved here and you can follow the process described in the relevant sections. It takes 5 to 10 minutes to create your account and add your children’s details. For your information, your details are not saved until you have completed each of the sections.

Once you have an account, Preschool bookings can then be made when bookings for the next academic year open. Bookings for September 2024 to July 2025 can be made from 9:30am on Thursday 6th June.

Further useful information can be found below including our FAQs. If you have any questions, we are continually updating this page however if your question cannot be answered here, please feel free to email us on trinitypreschool@welearn365.com.

Absence

It is important that you let us know if your child is absent or cannot attend a booked session.  You must notify Trinity Preschool every day that they will not be attending.

• For Preschool absence, please report your child’s absence by sending a message via StudyBugs or telephoning the school 01789 205811.
• For Trinity Preschool Wraparound absence, please report in every day they are not attending via Trinity Stars Wraparound 07729 422941.  Lines are only open 7.30am - 9.00am.  This number is not manned during the day and is not for general queries.  For any queries please email trinitypreschool@welearn365.com or call the school office 01789 205811.

magicbooking FAQs

How do I create an account? Go to https://holytrinitywarwickshire.magicbooking.co.uk

Simply click the link ‘Don't have an account yet? Create one here’. As your first port of call, please use the Help? section on the top right hand-side of the magicbooking website. Your query is likely to be solved here and you can follow the process described in the relevant sections. It takes 5 to 10 minutes to create your account and add your children’s details.

For your information, your details are not saved until you have completed each of the sections.

How do I make a booking?

• If you have fully registered an account for yourself and your child(ren), once the booking window is open, visit magicbooking and choose the first session type you would like to book (e.g. PRESCHOOL or PRESCHOOL Breakfast Wraparound). Follow the steps through using the Help? section at the top if you need help.
• Once you reach the Booking Recap, if you need another session type, click Add another activity and follow the steps through again.
• Finally, choose your payment options to submit your booking.

How do I provide proof of payment to local government agencies or other parties?

• You can easily generate a statement for specific dates from Account > Payment Proof on the parent site.
• From here, select the Activity, Payment Type (Card, Childcare Voucher/Tax Free Childcare etc.) and Date Range of the sessions you need payment proof for and click View Statement to generate a statement for these sessions.
• On the statement generated, you will see the date, cost and Total Paid for each session and can click the Download button at the top to download the statement as a PDF which can then be shared.

When are sessions available to book? Our sessions will be open for booking in the second half of the summer term. We will send you further guidance closer to that date.

Can I pay monthly? You will have the option to spread the cost of your booking with a monthly instalment plan. This only applies to booking that last over 34 days, and your payment plan will be of the same duration as the booking. Your payments will be equal every month, making it easy to budget your expenses. This works in a similar way to your utility bills; you pay the same amount every month regardless of how much you consume. The only difference is that there won’t be any adjustment at the end of the period as these will happen in real time; if you cancel or add dates to an existing booking your monthly payments will automatically be adjusted to reflect the cost difference.

As a reminder, as stated in the Trinity Stars and Trinity Preschool Admissions and Fee Policy we have a no arrears policy. All fees for Wraparound provision (Breakfast and Afterschool) must be paid a minimum of monthly in advance.

I don’t recognise the company on my bank statement. Who are MyPlayService Ltd? magicbooking is owned and operated by MyPlayService Ltd and any payments will appear as such.

Can I pay with funded hours or by Childcare Vouchers and Tax-Free Childcare?

• We have registered with Warwickshire County Council to deliver early education funded hours for 3- and 4-year olds. We will update this page as we have more information, in time for when the booking window opens. Please see above for more information on how to commit to Trinity Preschool the number of hours we can claim for the whole of the term.
• You can include Childcare Vouchers and Tax-Free Childcare at the point of booking. The system will then give you the balance to pay based on how much you are planning to pay with the tax-free scheme. You will still need to instruct your childcare voucher or Tax-Free scheme to pay us.
• As Tax-Free Childcare payments and vouchers can take five working days to be received by us, please ensure payments are sent in advance of their due date on your payment plan.
• Each time each time you make a payment through tax-free childcare, please email trinitypreschool@welearn365.com with your child’s name, the amount and reference number. We are not notified by HMRC when you make a payment and there is a considerable delay between parents making the payment and it being credited into our bank account. If you email us we can credit your account much faster.

How do I use a combination of funded hours, childcare vouchers and/or Tax-free childcare?

In your booking recap, when asked to choose a provider select the ‘multiple childcare providers’ option.

I can’t see my childcare voucher provider listed, what do I do? Please email trinitypreschool@welearn365.com and we will register with your childcare voucher provider and add them as an option.

My child will be attending the Preschool over two academic years. Am I guaranteed my ongoing sessions? Why do I have to rebook at the beginning of a new school year? The places you have are not automatically carried over into the academic year’s booking so you have to book your child’s sessions each time we open up the new bookings. To guarantee your bookings we recommend you book as quickly as you can and as much in advance as you can.